Hi, I’m Bill, a designer here at Omni.
OmniFocus 2 has some new symbols and icons
that you might not have seen before.
Let’s take a tour.
The big one is Status Circles.
Instead of a simple checkbox,
a Status Circle can show you many bits of information at once.
It’s more than just Remaining or Completed.
It can also tell you whether something is due soon,
overdue,
or flagged for special attention.
When an item is due soon,
the circle turns amber.
When it’s overdue, the circle turns red,
to alert you that it’s something you might have missed.
Right next to a Status Circle,
you may notice a little orange wedge appear
when you hover over the action.
If an action is high priority,
but doesn’t have a real due date,
you can click on this button to flag the item
and a Flag Indicator will appear.
Flagging an item also turns the Status Circle
the same orange color as the flag,
so all of your high attention items
get brightly colored.
What happens when an item has both
a flag and an impending due date?
The color splits
to show the flag’s orange on the top,
and the amber or red of the due date on the bottom.
There’s one more thing a Status Circle can show
and that’s if you have an action scheduled to repeat.
If so, the three dots of an ellipsis
appear in the center of the circle,
to show that it’s part of an ongoing thing.
When you edit certain parts of an action,
or check it off,
You might think it would just disappear.
It’s done, right?
But just in case you want to make any other changes,
OmniFocus keeps it visible until you switch Perspectives,
and then automatically cleans things up.
If you want to tell OmniFocus
to get them out of the way right now,
just click the Clean Up brush
to tidy up your view of things.
One more thing…
Projects have three types,
with jaunty little icons for each:
Parallel projects consist of actions
that can be done in any order,
like errands you need to run to prepare for a party.
Sequential projects require one action to be done
before the next one becomes available,
like making a house that needs to have its foundation poured
before you can start building on top of it.
A Single Action List contains actions
that are not working toward a finishable goal,
like Cat Maintenance, or Household Chores.
Thanks for watching!
If you have any questions, check out:
…or give us a call. We’re here to help.